MINUTES OF THE

BENTANA PARK COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

 

12052 North Shore Drive

Reston, VA 20190

 

December 9, 2014

                                               

Board Members Present:     David Brych               President

                                                Peter Weed                 Treasurer

                                                Lyndsie Galizio            Secretary 

                          

Board Members Absent:      Kathy Ray                   Vice President                        

                                               

Others Present:                     Tracy Plazyk               Horizon Community Services

                                                Karen Case                  Recording Secretary

 

I.          Call to Order:  Mr. Brych called the meeting to order at 7:04 p.m.

 

II.        Approval of Agenda:

 

MOTION:  Ms. Galizio moved, Mr. Brych seconded, to approve the agenda as presented.  The motion passed unanimously (3-0-0)

 

 

III.       Owners Forum:

 

A resident indicated his unit flooded three years ago.  During the claims process, his insurance company noted the Association’s bylaws do not have a strict liability clause.  He suggested the Board consider adding one.  The resident should follow up with Ms. Plazyk regarding this.

 

A resident indicated that she is happy and satisfied with the community; however one of her neighbors has been harassing her.  She asked for suggestions.  It was suggested the resident keep track of the events for thirty days and it can be reevaluated.

 

A resident indicated he knows a volunteer interested in working on a newsletter.  Mr. Brych said one purpose of the website is to have onsite newsletters.  He asked the resident to give the volunteer’s contact to Ms. Plazyk and the Board is happy to have a volunteer to generate content for the website.

 

A resident said she observed some negative comments about the community on social media.  She asked if there has been any study of what information is online regarding the community.  Mr.  Weed noted property values are going up and there haven’t been any problems with renting units.  Mr. Brych noted Bentana Townhomes are next to the condominiums and there may be some confusion between the two.

 

A resident asked how many people requested benches as he has not seen them in other communities.  The Board discussed how they make decisions in general and more specifically, the decision regarding the benches.  The resident said a repairman knocked on his door and said there is a leak in the building.  The repairman was in the unit for a couple of hours and he gave the resident a bill.  Ms. Plazyk said it may be an estimate.  The Board indicated the resident should not pay until Management looks into this and determines whether it is a common element and what the bill or estimate is for.

 

 

IV.       President’s Report: 

 

Mr. Brych discussed the reason for canceling the last Board meeting which occurred on a holiday.  The community is in good shape.  There has been some tree work, leak pick up and the sprinkler system was winterized.

 

V.        Treasurer’s Report:

 

Mr. Weed recommended shifting $30,000 out of the money market into Morgan Stanley.  He would like to see a line item in the budget that tracks any remediation costs.  Mr. Weed read the draft audit and in general it is good.  The audit noted the reserve study was a little stale.  However, the reserve study has just been updated and this should be brought to their attention.  Mr.  Weed indicated the Association is paying a fair amount of taxes and this may be a result of having significant net owners’ equity.  He would like Ms. Plazyk to clarify the reason for the amount of taxes.

 

MOTION:  Mr. Brych moved, Ms. Galizio seconded, to approve Mr. Weed’s recommendation to shift $30,000 from the money market to Morgan Stanley.  The motion passed unanimously (3-0-0)

 

 

 

VI.       Secretary’s Report:

 

MOTION:  Mr. Weed moved, Mr. Brych seconded, to approve the October 14, 2014 Board meeting minutes as presented.  The motion passed unanimously (3-0-0)

 

VII.     Old Business:         

 

Shopping Center Update:  The Board has not received any formal communication yet.  Mr.  Brych has heard there will probably be some construction in the second half of 2015. 

 

Resurfacing of the Parking Areas: – Ms. Plazyk reported that this was completed.  A resident asked if the areas of concern were corrected.  Ms. Plazyk reported all of the areas of concern were corrected.  Ms. Plazyk asked the resident to forward concerns to Management if there are still problem areas.

 

Website: Ms. Galizio has sent information to the Board members.  The Board needs to decide which documents to upload and how the login information will be sent to the residents.

 

Playground: No report.

 

Park benches:   The benches will be discussed at the RA meeting on December 16th.  Ms. Ray will attend the meeting.

 

VII.  New Business:

 

Budget:  Mr. Brych reported the Board agreed on a budget.  The new reserve study did come in before the final budget numbers were settled.  There will be a two (2) percent increase in assessment this year which is in line with the new reserve study.

 

VIII.   Executive Session:

 

The Board agreed BY CONSENSUS to move into an executive session at 7:59 p.m. to discuss delinquencies.

 

The Board agreed BY CONSENSUS to adjourn the executive session and reconvene the general session at 8:15 p.m.

 

 

IX.     Adjournment:

 

The Board meeting was adjourned at 8:15 p.m.

 

The above represents a transcript of the official BPCA minutes of December 9, 2014, as approved on 1/13/2015.